SchoolBooking Features
Just some of our features, to view them all signup to a free trial or contact us.
Why Us
Availability SchoolBooking is an online booking system, meaning if you can access the internet then you can use our booking system. This allow staff to be able to access the booking system from work (within the classroom / offices) or at home whilst lesson planning or even abroad on school trips.
Free Site You can get started immediately without delay either by signing up for a trial or a free site.
Flexibility We listen to idea's, we make it easy for you to work directly with our development team. We are always interested in new idea's and over the last few years have implemented many that have been suggested to us. |
Expandability If you start using SchoolBooking and decide at a later time that you need a further allocation of rooms, resources or academic years, simply let us know. SchoolBooking accounts can be adjusted at any point in time.
Compatibility Schoolbooking has been developed to work with most javascript compliant web browsers and does not need flash to run. This allows a whole host of devices to access the SchoolBooking system..
Price If you were to consider the cost of an I. T. room being left empty or a bank of digital cameras sitting in a cupboard verses the cost of a booking system we think you would probably agree that we offer a very good value for money service. |
Uk Support If you have problems setting up or find that you have an issue with your account or simply have a question you can contact our customer service team via phone, email or service ticket.
Our staff are all based in the Uk and have the experience and knowledge to satisfy all customer requirements. Security Whilst using SchoolBooking you and your staff are protected by 128bit encryption.
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Academic Setup
Academic Years SchoolBooking can record up to five different academic years at any one time. This is to allow data changes that may apply in the future to be incorporated early without affecting current information and also allow you to look back at previous historical data. Editing Years The editing years feature allows you to move back and forth between historical, current and future years and adjust how they are setup. For example if you had 5 separate academic years, you could edit each one individually so you could have 5 separate timetables which won't overlap.
| Weeks Some schools & colleges run a two week timetable, this means that the timetable alternates by rotating each week. Our weeks module will allow you to assign weeks against your timetable (often referred to as week a / b or 1 and 2).
If your lessons do not vary between weeks, this screen is irrelevant and all entries can be left as 'week 1'. |
Holidays and Closures Most educational sites have some form of holiday where normal lessons do not run. This module records all dates during the academic year in which the lesson timetable does not apply. Typical examples would include school holidays, teacher training days, public holidays etc. Time slots The time slots and time plan modules are fundamental in making SchoolBooking flexible. Most schools and colleges will have a series of lessons throughout a day, within schoolbooking we refer to these spaces of time as time slots. Each time plan can store different sets of time slots allowing booking times to vary depending on the day/week being viewed.
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Room & Resource Modules
Timetable Each room / resource can have a timetable associated to it. This will allow you to stop users from booking rooms and resources when timetabled lessons are already taking place.
Room & Resource Supervision This module records which rooms require authorisation from a manager before they can be booked. |
Room & Resource Email Notification You can set schoolbooking to notify individuals as items are booked. Good examples of this are: The school caretaker could receive an email if the mini bus was booked The IT technician could receive an email if the assembly hall projector was booked. Import / Export Should you have a large amount of rooms or resources to import or change, you can simply use our import function. |
Categories If you have a large range of rooms and resources, your users may find themselves scrolling through lists trying to find the item they need. This module allows you to categorise your rooms and resources, for example: ICT rooms, Transport, Digital cameras etc. Room / Resource Manager The Room / Resource modules are two separate modules but both do a similar job. They allow you to add / edit / delete the rooms and resources which you would want to allocate for booking. The resource manager module also has the option to add quantities, for example you may add a laptop bank and add a quantity of 30 laptops, this then allows laptops to be booked individually. |
User Management
User Manager
For example specifying how far users can book into the future and granting them different levels of access. |
User Supervision This module allows you to specify which users require authorisation by a manager prior to any bookings being confirmed, useful if you want to track what resources a trainee teacher is using.
Book On Behalf Of
This is especially useful for the receptionist who maybe asked to coordinate an event for multiple individuals. |
Email Notifications This is useful if you want to keep track on a user who is making bookings. An example of this is a head of department could receive an email every time their new teacher booked an ICT room. User Import Should you have a large amount of additions/changes to make to your user data, this module can be used as an alternative to individual input through the User Manager module. Departments You can setup separate departments so that departmental usage can be tracked. |
System Setup
Setup Wizard The setup wizard is a guide provided to help with the initial set up of your Schoolbooking site, this is split into three separate setups which you can choose from. A free consultation where we will deal with the complete setup by asking you a series of questions via email. A short setup wizard where you will be directed to the most important screens to get a very basic booking system functioning. A long setup wizard where you will be directed to every possible feature of SchoolBooking.
General Settings General settings hosts options such as when a user clicks sign out which web address should schoolbooking go to or by default can users book into the next academic year. |
Access Settings This module will allow you to take control of how users register with your site. For example by switching on self registration and associating your email domain name, anyone registering using that email domain name will automatically be allowed to access your site. However users registering from hotmail or an unspecified domain will have to be manually authenticated. You can also specify registration passwords and set alerts to let you know when new users register.
Custom Login Screens This module will allow you to design your schools' own customised login screen. |
Import / Export & Erase This module allows you to make large-scale changes to your data without the need for adjusting each entry one at a time via the various editing managers within SchoolBooking.
Snapshots / Backup & Restore This is a incredibly powerful module You create snapshots of your data which will then allow you to restore your data back to a previous state, most of our users create snapshots before updating the timetable so they can revert back if they have made a mistake. |
Statistics
Full Reports Our full reports include: User Logons - this is a detailed report showing you which users have logged into the site, when, for how long, IP address and from which portal they logged in from Bookings by Rooms - this is a detailed report showing you which rooms have been booked for when, how long, who's booked the room, their department. Booking by Resource - this is a detailed report showing you which resources have been booked, how many, for when, how long, who's booked the resource, their department.
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Summary Our Summary reports include: Top Logons - This summary shows who has logged onto the site the most and how many times in descending order. Top Bookers - This summary shows who has made the most bookings in descending order. Room and Resource - This summary shows how many times a room and resource has been booked in descending order. Departments Booking - This summary shows the department that has booked the most rooms and resources in descending order. |
Graphical We offer a whole host of different graphical charts from line, bar and pie |
Booking Management
Booking Rooms and Resources The key to SchoolBooking being so successful is that we have made the whole process of booking rooms and resources simple, yet full of features. The simple scrolling planner is easy and clear to follow, the user can quickly see an overview of how a resource / room is being used. For example it is quick to see if a resource is free for a day or not. By Date Booking by date shows you all rooms / resources for that exact date. By Room / Resource Booking by Room / Resource shows the availably for a whole series of dates but only for the selected room / resource. |
Booking Management As a manager or administrator you can keep track of all bookings both past and future and have the ability to cancel bookings you don't want to take place.
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Authorise Bookings We also have an authorise booking facility which allows you to control specific resources or rooms and only allow users to request them and a manager has to authorise the booking. Quantities A resource such as a bank of laptops can be divided up into a quantity allowing multiple bookings of a single resource. Mini buses, Digital Cameras, and even cups of tea and biscuits can be booked in this manner.. |
The End User
My Home When one of your users login to schoolbooking their home page will automatically appear showing a summary of their future bookings, historical bookings. This allows them to quickly find previous resources they have booked as well as remind themselves of up and coming bookings they have made. Ease of use Schoolbooking has been developed with the schoolteacher and school office workers at the heart of every development step, we pride ourselves in making a what could be complicated process easier.
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Edit Details This module allows users to change their username/password as well as the name that is used against any bookings that they make.
History A user can look at their previous history of bookings as well as their previous logon. |
My favourites If a user finds themselves making bookings for the same rooms and resources frequently, this module allows them to add these rooms and resources as a favourite.
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